How to Fill Out the VIDEX Application Form: A Complete Guide

The VIDEX application form is an online tool provided by the German Federal Foreign Office to facilitate the application process for both short-term Schengen visas and certain long-term national visas. This digital form allows applicants to enter their personal and travel details electronically before submitting their visa application at the respective German mission or Visa Application Center (VAC).

Languages Available

The VIDEX application form is available in multiple languages to accommodate international applicants. The supported languages include:
Deutsch (German)
English
العربية (Arabic)
中文 (Chinese)
français (French)
bahasa Indonesia (Indonesian)
فارسی (Persian)
português (Portuguese)
русский (Russian)
español (Spanish)
Türkçe (Turkish)
Tiếng Việt (Vietnamese)
However, the form must be completed in either English or German for processing. The user interface supports various languages to help applicants understand the fields and instructions.

Visa Categories Requiring the VIDEX Application Form

Applicants must complete the Short-term Stay VIDEX Application form for the following visa types:

Short-Term Visas

• Schengen Visa (Type C) – Allows short stays in the Schengen region.
• Business Visa – For attending meetings, conferences, or work-related events.
• Medical Treatment Visa – For short-term medical procedures in Germany.
• Cultural, Sports, or Religious Event Visa – For attending cultural, sports, or religious gatherings.
• Trade Fair and Exhibition Visa – For participating in or visiting trade fairs.
• Official Delegation Visa – For government officials on official duties.
• Training and Internship Visa – For short-term professional training or internships.

For long-term stays, applicants must complete the Long-term Stay VIDEX Application form for the following visa types:

Long-Term Visas

• National Visa (Type D) – For stays exceeding ninety days in Germany.
• Student Visa – For individuals enrolling in full-time educational programs.
• Employment Visa – For professionals seeking long-term employment.
• Family Reunion Visa – For spouses, children, or family members joining relatives.
• Researcher Visa – For academics or scientists conducting research.
• Self-Employment Visa – For entrepreneurs and freelancers starting businesses.

Note: If your visa type is not listed above, it does not mean that the VIDEX Application form is not required. These are the most common visa types.

How to fill VIDEX Application Form Sections:

Personal Details Section

• Family name
• Name at birth/former family name(s)
• First name(s)
• Date of birth (dd.mm.yyyy)
• Place of birth
• Country of birth
• Sex
• Marital status
• Current nationality
• Former nationality

For long-term visas:

• Do you have children? (Include children over 18 or those not traveling with you.)
• Parental details are required.

For short-term visas:

• Family members of EU, EEA, or Swiss nationals exercising their right to freedom of movement do not need to provide occupation details, references, or proof of financial means. Supporting documents must be submitted.
• Do you wish to exercise your right to freedom of movement? (Yes/No)

Occupation

Here’s an explanation of each field along with sample data:

1. Current occupation (Mandatory) – Select your current job status from the dropdown menu (e.g., employed, self-employed, student, unemployed, etc.). Example: Software Engineer (if employed) or Student (if studying).
2. Company name and telephone number – If employed, enter your employer’s company name and contact number. If you are a student, provide your educational institution’s name and contact number. Example: Company Name: Tech Solutions GmbH , Telephone: +49 40 1234567 OR University Name: University of Hamburg , Telephone: +49 40 7654321
3. Street – Enter the street name of your workplace or educational institution. Example: Mittelweg
4. House number – Enter the building number for your workplace or school. Example: 12B
5. Other address information (Optional) – Additional address details such as office building or department. Example: Building 3, Floor 2, Room 204
6. Postal code – Enter the postal code of your workplace or educational institution. Example: 20148
7. Town/City – Enter the city where your workplace or educational institution is located. Example: Hamburg
8. Country – Select the country where your workplace or school is located. Example: Germany

Contact Data

1. Street (Mandatory) – Enter the name of your street. • Example: Hauptstraße
2. House number (Mandatory) – Enter your building or apartment number. Example: 23A
3. Other address information (Optional) – Additional details like apartment number or building name. Example: Apartment 5, Building B
4. Postal code (Mandatory) – Enter your area’s postal code. Example: 22041
5. Town/City (Mandatory) – Enter the name of your city or town. Example: Hamburg
6. Country (Mandatory) – Select your country from the dropdown menu. Example: Germany
7. Telephone/Mobile number (Optional) – Enter your phone number including country code. Example: +49 176 12345678
8. Email (Optional) – Enter your email address. Example: john.doe@example.com
9. Is your residence in a country other than that of your current nationality? Check the box if you live in a country different from your nationality. Example: If you are an Indian citizen living in Germany, tick the box.

Documents / Identification Papers (for long-term visas)

Identification Papers and Travel Documents

1. Type of travel document (Mandatory) – Select the type of document you are using (e.g., Passport, Diplomatic Passport, Travel Permit, etc.). Example: Ordinary Passport
2. Travel document number (Mandatory) – Enter the unique number found on your passport or travel document. Example: A12345678
3. National identity number, where applicable – If applicable, enter your national identification number from your home country. Example: IN789654321 (for India)
4. Date of issue (dd.mm.yyyy) (Mandatory) – Enter the date your travel document was issued. Example: 15.06.2020
5. Valid until (dd.mm.yyyy) (Mandatory) – Enter the expiry date of your travel document. Example: 15.06.2030
6. Issuing state (Mandatory) – Select the country that issued your travel document. Example: India
7. Issued by – Enter the name of the authority that issued your travel document (often found in the passport). Example: Ministry of External Affairs, India
8. Issued in – Enter the location where your passport was issued. Example: New Delhi, India

Biometric Data

1. Have your fingerprints been collected previously for the purpose of applying for a Schengen visa? Check the box if your fingerprints were taken in a previous Schengen visa application.
2. Visa sticker number, if known – Enter the visa sticker number from your last Schengen visa (if available). Example: VISA123456789

Travel Data

• 1. Purpose(s) of the journey: Tourism (Select the reason for your visit, such as tourism, business, study, or family visit.)
• 2. Other (please specify): (If your purpose is not listed in the dropdown, specify it here. Otherwise, leave blank.)
• 3. Further information on the purpose of the stay: Visiting historical sites and experiencing local culture (Provide additional details about your trip.)
• 4. Member State of first entry: France (Enter the first Schengen country you will arrive in.)
• 5. Main travel destination(s): Germany (Enter the main country you will be staying in.)
• 6. Number of entries requested: Multiple entries (Select single, double, or multiple entries based on how many times you need to enter Schengen.)
• 7. Intended date of arrival for the first intended stay in the Schengen area: 10.03.2025 (Enter the exact date you plan to enter the Schengen area.)
• 8. Intended date of departure from the Schengen area after the first intended stay: 25.03.2025 (Enter the date you plan to leave the Schengen area after your trip.)

Reference (Inviting Person) Data

Reference (Inviting Person)

• 1. Type of reference: Inviting person (Select the role of the reference, such as inviting person, company, or organization.)
• 2. Family name: Müller (Enter the surname of the inviting person.)
• 3. First name(s): Thomas (Enter the first name(s) of the inviting person.)
• 4. Sex: Male (Select the gender of the inviting person.)
• 5. Date of birth (dd.mm.yyyy): 05.08.1980 (Enter the birth date of the inviting person.)
• 6. Place of birth: Berlin (Enter the city where the inviting person was born.)
• 7. Nationality: German (Select the nationality of the inviting person.)

Address of the Inviting Person

• 8. Street: Hauptstraße (Enter the street name of the inviting person’s address.)
• 9. House number: 25A (Enter the house or apartment number.)
• 10. Postal code: 10115 (Enter the postal code of the inviting person’s address.)
• 11. Town/city: Berlin (Enter the city where the inviting person resides.)
• 12. Country: Germany (Select the country of residence of the inviting person.)

Contact Details

• 13. Telephone/mobile number: +49 176 12345678 (Enter the contact number of the inviting person.)
• 14. Email: thomas.mueller@example.com (Enter the email address of the inviting person.)

Additional Information

• 15. Alternative spelling – surname(s): Mueller (If applicable, enter an alternative spelling of the surname.)
• 16. Alternative spelling – first name(s): Tomas (If applicable, enter an alternative spelling of the first name.)
• 17. Other names: Tom (Enter any other known names of the inviting person, if applicable.)
• 18. Previous names: Schmidt (If the inviting person changed their name, enter their previous name.)

Assumption of Cost / Means of Support (for long-term visas)

Travel and Living Costs

• 1. The applicant him/herself (Check this box if you will cover your own travel and living costs.)
• 2. A third party (host, company, organisation), please specify (Check this box if someone else will cover your costs and mention who it is.) , Example: Host – Thomas Müller, Berlin, Germany

Means of Support

• 3. Cash (Check this box if you will bring cash to cover expenses.)
• 4. Traveller’s cheques (Check this box if you will use traveller’s cheques.)
• 5. Credit cards (Check this box if you will use credit cards for expenses.)
• 6. Accommodation paid in advance (Check this box if your hotel or accommodation is prepaid.)
• 7. Assumption of all expenses during the stay (Check this box if a third party is covering all expenses.)
• 8. Transport paid in advance (Check this box if your flight, train, or transport is prepaid.)
• 9. Other (please specify) (Check this box and specify any other means of support.), Example: Sponsorship from XYZ Company

Importance of Completing the VIDEX Application Form Accurately

Completing the VIDEX application form correctly helps streamline the visa application process and reduces errors that may cause delays or rejections. Once completed, the form should be printed, signed, and submitted along with the required supporting documents at the designated German mission or visa center.